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2023 NPT Preparatory Committee: information for civil society participation

The first session of the Preparatory Committee for the 2026 Review Conference of the Parties to the Treaty on the Non-Proliferation of Nuclear Weapons (NPT) will meet from 31 July–11 August 2023 at the Vienna International Centre in Vienna, Austria.

Modalities for civil society participation are outlined in this information note (NPT/CONF.2026/PC.I/INF/2).

Please read the information note in full for all details—below is just a summary.

PARTICIPATION AND ACCESS
Based on the practice of the previous conferences, representatives of non-governmental organisations will be allowed, upon request, to attend the meetings of the NPT Preparatory Committee in-person.

ACCREDITATION AND REGISTRATION
Participation in the 2023 NPT Preparatory Committee requires two steps: accreditation, and registration.

Accreditation

  • All requests for accreditation must be submitted to the United Nations Office for Disarmament Affairs no later than 2 June 2023 using the online form available at https://forms.microsoft.com/e/3Cjku4D3NA
  • In addition, NGOs must submit to Diane Barnes ([email protected]) a separate, written accreditation request on the official letterhead of the organization, listing the full names and titles of the representatives who will attend.
  • NGOs that have not attended an NPT meeting in the past should indicate previous interactions between the organization and the United Nations in relation to nuclear disarmament and non-proliferation issues. A mission statement or summary of work of the organization should be provided.
  • Those NGOs that have requested accreditation as stated above will be informed by the Office for Disarmament Affairs by email by 16 June 2023 of the outcome of their request. For questions relating to accreditation, please contact Diane Barnes ([email protected]).

Registration (to be completed after accreditation is approved)

  • Incomplete registrations and registrations received after the deadline will not be processed.
  • Online registration will be available from 19 June to 17 July 2023 to representatives of NGOs whose accreditation has been approved.
  • Attendees must complete the registration form on the online Indico system at https://indico.un.org/event/1004395/registrations/ and follow the process described therein.
  • Once a participant is registered in the system, the profile will remain valid and will only have to be updated if needed. Online registrations must include: (a) the accreditation request letter, including the name of the participant; and (b) the passport nationality and email address of the participant. If the requested documents are not attached, the system will reject the application.
  • Once their registrations have been approved in Indico, representatives of NGOs will receive a confirmation email. They will receive a second email requesting them to submit a photograph, which is needed to issue a pre-printed conference pass and which will therefore shorten the time needed to issue an access pass on the day of registration.
  • Identification passes will be issued at the UN Security and Safety Section Pass Office at Gate One of the Vienna International Centre. Participants who have uploaded their picture in advance will be able to collect their pass from the area marked “Preprinted conference passes”, located to the right after entrance through Gate One. Participants who have not uploaded their picture in advance will be able to request and collect their pass from the Pass Office.
  • The regular working hours of the Pass Office are 8 a.m. to 4.00 p.m. on Monday to Friday, and passes can be collected from 31 July until the end of the Preparatory Committee on 11 August.
  • Participants who will also be attending the meeting of the Working Group on further strengthening the review process of the Treaty will obtain one pass that will be valid for both meetings (covering the period of 24 July – 11 August) and may collect their pass in advance on 21 July from 1 p.m. to 3:30 p.m and on 23 July from 3 p.m. to 6 p.m. Participants who are only attending the Preparatory Committee may collect their passes in advance on 28 July from 1 p.m. to 3:30 p.m., and on 30 July between 3 p.m. to 6 p.m.
  • Participants will need their valid passport to collect their pass.

Civil society presentations
It is tentatively expected that a meeting for non-governmental organization presentations will be held on Wednesday, 2 August 2023, from 10 a.m. to 1 p.m. As in the past, nongovernmental organisations are requested to coordinate among themselves in deciding which representatives will address the Review Conference during the session allocated for presentations by non-governmental organisations. Please contact [email protected] to learn more about how civil society presentations are being organized. 

Side events
The availability of space for side events during the session is limited. Side events that can be accommodated within the room allocated to non-governmental organisations will also be scheduled by WILPF. We will post information about side events on our website (Calendar of Events for the 2023 Preparatory Committee). Please email [email protected] to book the room for a side event. We will require the event name, organisers/hosts and your top three preferences of date and time.

Exhibitions
Limited space is available for exhibits. All exhibits at United Nations facilities require sponsorship by a State party willing to assume responsibility for their placement and content as well as the submission of associated costs. Please submit sponsorship requests directly to the relevant permanent mission points of contact. Member States may contact [email protected] as soon as possible and no later than 31 May 2023.