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2020 NPT Review Conference: Information on civil society participation

The 2020 NPT Review Conference (RevCon) will meet in New York, USA from 27 April - 22 May 2020. This webpage contains information about civil society participation, including accreditation and registration, side events, presentations, and more.

Due to public health concerns related to the global pandemic of COVID-19, the Conference will be postponed to a later date, as soon as the circumstances permit, but no later than April 2021. Information on the new dates of the Review Conference will be posted in due course.    

NGO accreditation and registration

Please read this information note from the UN containing complete details on accreditation and registration for civil society. Only key deadlines and basic information are outlined below.

The process to attend the RevCon involves two formal steps: a request for organisational accreditation, and following that, individual registration.

Accreditation

The deadline for applications of accreditation of organisations is 6 March 2020. LATE REQUESTS WILL NOT BE ACCEPTED. Such requests should be made by completing an online accreditation form available by clicking here.  In addition, NGOs must submit to Diane Barnes ([email protected]) a separate, written accreditation request on the official letterhead of the organisation, listing the full names and titles of the representatives who will attend. If this list changes, a revised version can be submitted up until 14 April 2020.

Non-governmental organizations that have not attended a previous Review Conference or Preparatory Committee meeting of the Treaty on the Non-Proliferation of Nuclear Weapons should indicate previous interactions between the organization and the United Nations in relation to nuclear disarmament and non-proliferation issues. A mission statement or summary of work of the organization should be provided.

Those non-governmental organisations that have requested accreditation as above will be informed by the Secretariat by e-mail by 11 March 2020 of the outcome of their request.

Registration

Online registration will be available from 16 March to 14 April 2020 to organisations whose accreditation has been provisionally approved. 

Attendees without a valid grounds pass for the UN must complete a registration form on the online Indico system at https://indico.un.org/event/31591/registration/ and follow the process described. 

Once a participant is registered in the system, the profile will remain and will only have to be updated if needed.

Please bear in mind that individuals requesting accreditation, as well as those planning to attend side events, must be at least 18 years of age. 

Once their registrations have been approved in Indico, NGO representatives will each receive a confirmation email. UN grounds passes (valid for the duration of the RevCon regardless of which dates participants will be there) will be available for collection from the Pass and Identification Unit at 320 East 45th Street in New York. Participants are advised to come to the Pass and Identification Unit well in advance to allow enough time for security checks. It is open from 9 a.m. to 4 p.m., Monday to Friday.

Side events

Organisations will have a conference room reserved for their use in the UN throughout the RevCon. Details on which room it is will be confirmed at a later date. Side events can be organised in this room without the sponsorship of a UN member state.

Request to use the NGO room for side events during the RevCon can be emailed to [email protected] as of 15 January 2020. Your request must include your top three preferences of date and time, as well as event title, any co-organisers, the primary point of contact, and a brief description of the event. Please be flexible and recognise that demand for this space is very high and not all requests can be accommodated. Organisations can also work with UN member states to reserve other conference rooms for side events. 

Any request for side events must specify the list of all necessary technical equipment and services. The provision of certain technical equipment and services will need to be paid for by the requesting non-governmental organisation. Non-governmental organisations must ensure that lecturers, presenters, speakers or any other invitees to their side events have valid security identification badges or otherwise register them as members of their own delegations to the Conference. There is no interpretation available during side events.

The calendar of events will be updated regularly. Once your event is confirmed please email us a copy of your flyer for uploading onto the calendar. 

Exhibitions

NGO exhibits at United Nations facilities require sponsorship by a member state willing to assume responsibility for their placement and content as well as the submission of associated costs. Please submit sponsorship requests directly to the relevant permanent mission points of contact, who can in turn contact the UN. The deadline for missions to request an exhibit is 27 March 2020.

A table may be made available outside the Conference room to distribute NGO materials. These may require advance review/approval and should be removed when organisations leave New York.

Civil society presentations

Whether or not you are planning to attend the Review Conference, consider getting involved in drafting civil society presentations to the meeting. The tentative date for these presentations is Friday 1 May 2020 from 15:00-18:00. You can subscribe to the listserv used to draft and discuss presentations by going to https://groups.google.com/forum/#!forum/npt-presentations. Note that email traffic on this list will be quite heavy between February and April. If you have issues with requesting to join, please email [email protected] directly. 

Sexual harassment and Code of Conduct

The organisations of the United Nations system are committed to enabling events at which everyone can participate in an inclusive, respectful and safe environment. To that end, the Code of Conduct to Prevent Harassment, including Sexual Harassment will apply to all persons involved in this Review Conference. The text of the Code of Conduct and further information on it are available at https://www.un.org/en/content/codeofconduct/.

If you feel you have been a victim of, or a witness to, sexual harassment at the United Nations Secretariat during the session, you are encouraged to contact Reaching Critical Will-WILPF as the NGO point of contact for this conference. The UN's "Speak Up" helpline (+1 917 367 8910 and [email protected]) is also available to provide confidential support on what to do and where to go for help.

NPT News in Review

The NPT News in Review is produced by Reaching Critical Will-WILPF during NPT Preparatory Committee and Review Conferences. It features analysis, reports, feature articles from NGOs around the world, a calendar of events, and more. You can subscribe to receive in your inbox during the PrepCom.

We also encourage you to submit to the 2020 NPT News in Review. The guidelines are as follows:

Feature articles: In addition to the daily analysis of the proceedings of the PrepCom, the NPT News in Review also contains feature articles that cover a range of nuclear disarmament issues. We welcome submissions from NGO experts around the world, regardless of whether or not you will be in Geneva. Articles should be between 400-500 words. Please submit in .doc or .docx format and the body of the email. Articles will be attributed to the author and may be edited for length.

Advertising: You can use the NPT News in Review to publicize an important announcement, event, or project hosted by your organization. NIRs are hand-distributed to all of the delegates at the PrepCom, sent by email to more than 1000 subscribers, and are archived on our website.

  • 1/4 page ad: $60
  • 1/2 page ad: $80
  • full page ad: $150

Please send all submissions to [email protected]